In baseball, it’s said that you know an umpire is top-notch when you never notice his presence. If he’s doing his job, he won’t call attention to himself in any way. It’s much the same for the writer of a press release. When the recipient of a press release focuses only on its content — and not on its creation — the writer has succeeded. With that in mind, here’s how to develop a style that can help give you a big edge in placing your press releases.

1) Master News Style By Reading News Stories
The folks who write wire copy for the Associated Press are masters at presenting information without calling attention to themselves. Read all the AP wire copy you can and get a sense of the rhythm and flow of their writing. Examine their choice of words and sentence structure (typically, they choose the simplest way of saying things) and their overall tone of solid objectivity. This is the style to which you should aspire.

2) Write a Great Lead
The lead paragraph in a press release should, theoretically, be able to stand alone as a news item. A standard news lead answers the Five W’s — Who? What? Where? When? Why? Successfully answer those five questions in one paragraph and you’ve summarized everything beautifully.

Bad lead:
The new Acme X100 is drawing raves from customers, who call it the best thing to happen to the flanging industry since the X99.

Good lead:
Philadelphia, August 15, 2007– Calling it a “milestone day for our industry”, the Acme Company unveiled the first flanger capable of creating widgets using only solar power. According to Acme President Joe Blow, the X100 is expected to find wide use in the developing world, where access to traditional electric power is unreliable.

The Five W’s are answered! Who: the Acme Company. What: theintroduction of the solar-powered X100. Where: in Philadelphia (the headquarters for our fictional company). When: August 15. And, most important, Why: for use in the developing world.

Remember this: in almost every release that’s successful, what put it over the top was the answer to “Why?”. You must make plain the significance of your news by answering that question succinctly and without hype!

3) Write in Third Person
Perhaps it’s a silly convention, but press releases really should be written as if they’re coming from an objective outsider to your company, not from within your business. Of course, the journalist knows better, but nonetheless, they expect releases to be written in the third person. In short, here’s the difference between first person and third person:

=> First person: We’ve developed the Acme X100.It’s our most advanced model ever.

=> Third person: Acme Industries has developed the X100, which a company spokesperson called its “most advanced ever”

4) Attribute All Opinions
Never flatly state an opinion. If you want to state an opinion or, as in the above example, make a claim, always attribute it to a representative of the company (which very well may end up to be you!). Anything apart from entirely factual info (dates, store availability, product features, biographical information, etc.) should be attributed. Again, the best way to get a feel for this is to read wire copy. Start sorting out the things a reporter feels comfortable with, including without attribution and things for which he uses a named source.

5) Use the Inverted Pyramid
On the first day of Journalism 101, aspiring scribes learn about the Inverted Pyramid. Basically, it’s way of organizing information so that the most important information is at the top — the widest part of the Inverted Pyramid — and, as you funnel down to the narrowest point, the information becomes less and less vital. There’s a good reason for this: if a reporter’s 10 paragraph story gets cut to 6 paragraphs because of space considerations, the reader will still be informed of the most important news. What’s cut will be background, quotes and other nonessential material. When writing a press release, the Inverted Pyramid is equally important. First, it’s the style the journalist is comfortable with and second, it assures that even if a rushed reporter can only read the first couple of paragraphs, she’ll get enough info to decide whether to use the release or not. If you bury the best part of your release in the fourth paragraph, the recipient may never make it that far.

6) Remove all “Stoppers”
A “stopper” is something that will stop a journalist in her tracks and distract her attention. Once that happens, your release is toast. The point of your press release: to present information in the least obtrusive way possible. Consider it this way: the journalist isn’t dumb — she knows full well that you’ve sent her the press release for purely commercial reasons, hoping to get publicity that will make you more money. She can live with that as long as [a] there’s something in it for her (a good story) and [b] she’s not reminded of your commercial desires too often. A “stopper” breaks the suspension of disbelief needed for this little dance to be successful. It’s the boom mike showing up in the frame of a movie — once you’ve seen it, it’s hard to convince yourself that you’re really experiencing something that happened during, say, the Middle Ages. Here are some “stoppers” to avoid:

=> Clunky language. Journalists keep their language pretty simple. Long words, compound sentences and lofty, pretentious phrases are no-no’s. Keep your sentences short. Don’t try to present more than one idea in a paragraph. Avoid words you wouldn’t use in everyday circumstances.

=> Hype and puffery. The ultimate “stopper”. Confusing press release copy with advertising copy is a pervasive problem with businesspeople. Don’t call yourself the greatest, the hottest, the coolest, the most unique or anything of the sort. If you must make a claim of superiority for your product, service or company, attribute it. Acme President Joe Blow said the X100 “has the opportunity to revolutionize the industry” is much better than The revolutionary Acme X100 is the greatest industrial advance since the Wright brothers flew at Kitty Hawk.

=> Trademark Symbols. Including TM or copyright symbols that scream, “hey, check me out! I’m a press release! I come from a business! The legal department made me include this stuff!”

The bottom line: write like a journalist, avoid the stoppers and answer the Five W’s and you’ll succeed!

By Bill Stoller

Search engine optimization dominates the thinking and to a large degree the marketing efforts of many small and medium-sized companies, but have you ever noticed that many of the largest and most profitable companies in the world ignore many SEO techniques.

Of course these companies have large advertising and marketing budgets that drive traffic to their websites and generate leads, sales, and most importantly customers; and they achieve these results without having to twist their Web-marketing message out of shape in order to satisfy search engine criteria.

Their prime interest is in delivering their finely crafted, focused marketing message to their audience, not to search robots. Last I heard search engines are in the business of selling you their stuff not buying yours. But these companies also know something that you don’t; they have a secret that makes their marketing work without the need for search engine appeasement. This secret is not much of a secret, in fact it is out there for all see; unfortunately most search engine crazed entrepreneurs choose to ignore it and instead look for an easy fix, a magic bullet, search engine nirvana.

Google’s Mission
Google’s success is based on two very simple facts: one, it is the best way to find what people are looking for on the Web; and two, it has parlayed this ability into a series of paid-for services. Pretty obvious stuff until you delve deeper into why and how this works. Google understands the same thing most extraordinarily successful companies understand and that is they know what you really want. The keyword here is ‘really:’ they understand the unconscious primal need to survive, to be the alpha-ape, to be first on page one of a search for whatever it is you do, because in the SEO game, if you ain’t on the leader board you ain’t in the money.

The Google Paradox
Here’s the problem: Google can only be successful as long as they deliver relevant search results to a vast Internet audience. If they fail to deliver appropriate search results people will stop using them and their paid-for services will decline. On the other hand, you as a business executive want access to Google’s vast audience, and the only way you think you can effectively gain this access is to appear on that first search page as close to the top as possible; and you really don’t give a damn how you get there. Enter the search engine optimization gurus, boffins, and Svengalis who provide the promise of survival of the most index-able.

So now we have Google whose success is based on delivering relevant searches and SEO companies intent on manipulating this ability to place their clients on page one near the top. Google of course being a smart bunch of guys foils the SEOs by constantly changing their methods and algorithms and trumps them by placing paid-for results in the most prominent places. And the game continues, bringing in huge profits to Google and wonderfully large fees to the search engine optimization experts, leaving you paying the shot with little to show for it.

Just as an aside, I can tell you that most of our website traffic and subsequent inquiries and worldwide clients come from Google searches, and our website is mostly Flash, concentrates on Web-video and audio, and basically ignores most search optimization tricks. We rely on providing our audience and Google with relevant material.

Back to Basics
The lesson here is clear: sound marketing practices based on the way people think and act should be your number one priority, not blind faith in the manipulation of some constantly changing mathematical formula that is increasingly playing second fiddle to paid-for placement.

Persuasion Techniques
The ability to make money on the Web is not based on traffic but rather on your ability to communicate. High volume expensive traffic that leaves your site within seconds serves no financial purpose. You should be spending your marketing dollars on methods that grab visitors’ attention and deliver a focused, informative, entertaining and memorable marketing message that resonates with your audience’s unconscious desires formed in the primitive reptilian portion of the brain.

The Lustication-Justification Process
Sales are generated by creating what Clotaire Rapaille, the reigning superstar of market research, refers to as the process of lustication and justification. Lustication is the psychological trigger of desire that makes your audience want to buy your product or service, while justification is merely the rational excuse used to expend resources.

Decoding the Motivating Triggers
Rapaille’s work is all about decoding the motivating triggers that prompt a purchase. Once found, the job of the marketing effort is to stay on code. The major research effort is to get past the excuses, the justifications, the rational left brain thinking that appeases the accountants, engineers and programmers, and to get down to the nitty-gritty, the elements and primal coding that make us tick.

Rapaille believes words carry more than their literal meaning and are ripe with unconscious associations, not a surprising revelation since all communication whether verbal or nonverbal is based on the associations we make over a lifetime of experience. These shared associations form the basis of the code we are looking to play upon in our marketing.

Where most corporations and advertising agencies use focus groups as an exercise designed to cover their collective asses, Rapaille takes a different approach. As a trained psychiatrist, he organizes his version of focus groups in stages. During the first stage he allows his subjects to gain a sense of accomplishment by justifying their reasoning through logical and rational thinking that he completely ignores. In the second stage, he pursues the more relevant hidden aspects of desire, and that’s the ultimate sales trigger he’s looking for.

An Affordable Solution
Most businesses certainly can’t afford the fees of someone like Clotaire Rapaille, but if you free yourself from conventional thinking and the need to justify and rationalize everything you do then maybe you to can find the hidden triggers of desire that form the code you need to base your marketing on.

Humans have two fundamental needs, survival and improvement; these essential requirements are subdivided into our need for food, shelter, reproduction, acceptance, community, status, and knowledge; these are motivational triggers for everything your audience does and for every cent they spend. While you’re knocking your brains out competing for top spot on a Google search, the big boys are delivering what people really want, and laughing all the way to the bank.

If you want your share of the Internet pie, you best discover what really satisfies your audience’s hunger, because that’s the basis for a marketing message and website presentation that works.

By Jerry Bader
Jerry Bader is Senior Partner at MRPwebmedia, a website design firm that specializes in Web-audio and Web-video. Visit www.mrpwebmedia.com/ads, www.136words.com and www.sonicpersonality.com. Contact at info@mrpwebmedia.com or telephone (905) 764-1246.

You know you need inbound links to your site to succeed in SEO. What you may not know is, you don’t need to spend a dime to get them. In fact, I would advise you not to purchase links.

The recent Google shakeup is all about paid links. Stop paying for links now! Google is now “punishing” websites for having paid links, because they feel it’s cheating the algorithm. You might be upset by this, but they are doing it to improve the quality of their results. Here is how you can take advantage of it.

Google is moving towards algorithms that favor sites that are “naturally” linked to. What is “natural” linking? These are links that a webmaster puts up because he or she wanted to, not because they were paid to. They saw something they liked, and put a link to it. This means all those shady SEOs who were buying links up by the hundreds can’t cheat good sites out of the rankings anymore. So how you do get natural links?

Focus on Your Subject
There is a saying in marketing, if you market to everyone, you are marketing to no one. Maintain your focus, and keep your content within your niche. Don’t try to spread yourself too thin.

I personally have been guilty of this sin in the past. At one time JeremyMorgan.com had SEO articles, PHP scripts, Ford Mustang News and photoshop tutorials, and pictures of my family and locations back home. Needless to say I didn’t really dominate any of those niches. Focus your efforts, and try to stay on topic.

Give Them Something to Link to
Once you find your focus, provide content that others in your niche want to link to. It’s really that simple. Think to yourself, “are people going to want to link to this?”. As much as I think my speculations and opinions on industry trends are great, the reality is most people link to articles I write that actually tell you how to do something. If you really want to build links, give them something helpful or really interesting to link to.

Even pages that you cannot easily monetize. The more links you get, the better.

Join the Community
In 2008, they have a community for almost anything. Get involved in those communities, sign up for forums and comment on posts. Become an authority. Just by being helpful to others and bringing information to a community, people will link to your site out of respect, knowing that their audience will appreciate the link. Be honest, helpful, and maintain your integrity on the boards. Instead of making fun of that newbie, help them out.

Look for Places with High Quality Links
Don’t be afraid to ask to exchange links with others who might benefit from your service. Links from sites like your local library or community-centric pages go a long ways. Even your employer may put up a link (be careful not to mess that one up!).

Get Deep Links
Deep links are very important. Try to get links pointing towards inner pages of your site rather than the front page. With enough of these types of links, you can dominate some of the serps related to that topic, as well as build your overall quality.

Write Articles
Chances are, you’re reading this article on somewhere other than JeremyMorgan.com or Webfoot Central. That’s because I submit articles all over the internet. Not only do you help build backlinks, but you contribute to your community, and make a name for yourself. Don’t write spammy articles, or try to advertise too hard. Make something useful that others will want as content on their own site.

Issue Press Releases
I can’t really comment on this one too much, because I’ve never done it, but for some sites it’s a very useful tool for getting inbound links, and good publicity. Make sure you have something going on that’s worth talking about!

Blog, Blog, Blog
Every site needs a blog. Even if your site is primarily about selling widgets, have a widget news related blog. Individual articles will get people linking to them, and will keep your site fresh and add content, which google and other search engines love.

If You Must, Sponsor Some Links.

There are a few sponsored links worth getting. Yahoo Search Inclusion is one example. If you are in a highly competitive industry, such as adult, SEO, mortgage, finance, or gambling you will need to purchase links to get an edge. There are a lot of people competing for your terms.

Conclusion
Use common sense. The best way to get ahead is by being honest, and providing a decent service. Stop trying gimmicks or tricks to cheat your way into good rankings. The best long term SEO plan involves taking the high road and doing things honestly. Check out the SEO book to see what I learned about ethical SEO. Now I don’t have any problems getting people to my website. You can too, all it takes is a little effort!

By Jeremy Morgan
Jeremy Morgan is a Portland SEO who frequently blogs about SEO and how to earn a living online.